Facilities Guide 2023

Purchase Order Receiving IMPORTANT FACTS:

• After a purchase requisition has been approved, the purchasing department will generate a purchase order for ordering with the vendor. When shipment arrives, you will need to receive it into D365.

• When your shipment arrives, be sure to pull the packing slip or invoice aside. You will need these documents for receiving. • These documents will give you details of all items you are about to receive in D365 including, but not limited to, the purchase order number.

• You can use the packing list to note important information such as shortages, overages, damages and back-orders (Work in Process – Progress Billing).

• Please note that when looking at Purchase Order numbers on packing slips, some vendors will add a 1 or 2 to the end of Goodwill PO (ex: 022456-1 OR 0224561) or drop the first 0 (ex: 022456)

• Most vendors specify Evergreen Goodwill (EGW) PO numbers on their packing lists or invoices. These set of numbers will facilitate the receiving of goods or services (Samples next slide.)